The Permissions screen allows you to tailor the degree of access each client has to the interface and its functions.
You can select the All Above Permissions option checkbox at the bottom of the list to provide maximum client rights. In addition to all of the functions listed on the page, this setting provides the following:
§ Accounts: Ability to set beginning balances and capital allocation.
§ Trial Balance: Access to trial balance and adjusting entries.
§ Utilities: Ability to reset chart or change account format, purge or move transactions, generate sales tax forms, process 1099s.
Alternatively, you can grant permission to the following functional areas and specific functions:
§ Basic Setup/Banking Section: The settings in this section relate to basic account setup and banking. Select the Basic Setup/Banking checkbox to enable the following default Setup settings:
§ Bank Accounts: Maintain bank account information for each account from which they write checks or make deposits.
§ Credit Cards: Maintain basic credit card information.
§ Vendors: Maintain basic vendor information.
§ Customers: Maintain basic customer information.
§ Employees: Maintain company employee information if using the accounting module to generate net payroll checks. If you are using another payroll method, there is no need to set up employees.
These permissions are enabled as a set when you select the Basic Setup/Banking checkbox. They cannot be selected individually.
§ Banking Section: In addition to the Setup options, you can also enable access to the following features in the Banking section. These permissions must be enabled individually:
§ Write Checks: Maintain bank account information for each account from which they write checks or make deposits.
§ Cash Receipts: Maintain cash receipts and deposit slips without needing to set up customers or invoices.
§ Bank Reconciliation: Compare the book balance for any cash account with the balance on the bank statement.
§ Transfer Funds: Transfer funds between cash in one bank account and another.
§ Upload Bank Statements: Upload bank statements electronically from the client's bank accounts to minimize transaction entry time.
§ Accounts Receivable/Payable Section: The settings in this section relate to accounts receivable and accounts payable functions. Select the Accounts Receivable/Payable checkbox to enable access to the following features in these sections:
§ Receivable - Create Invoices: Enter customer invoices and credit memos.
§ Receivable - Invoice Payments: Enter customer payments, apply credit memos, and pay refunds (Sales Menu). Must be enabled to generate the Receivables Aging Report.
§ Payable - Enter Bills: Enter vendor bills and credit memos.
§ Payable - Pay Bills: Pay vendor bills. Must be enabled to generate the Payables Aging Report.
In addition, you can select individual checkboxes to enable access to the following in the Receivable section:
§ Products/Services: Maintain the company's list of products and services.
§ Customize Invoices: Customize the appearance of printed invoices.
§ Sales Preferences: Customize the information that appears on customer invoices, credit memos, and setup screens in the Sales module.
§ Reporting/Financials Section: The settings in this section identify the reports clients are able to access and the financials-related features they can use.
You must enable access to each of the following individually:
§ Company: View and print reports available from the Company Reports screen.
§ Customer Sales: Access reports available from the Customer Sales Reports screen.
§ Vendor Expenses: Access reports available from the Vendor Expenses Reports screen.
§ Job Costing/Inventory: Set up jobs for customers, track job-and inventory-related expenses, and access Job Costing Reports.
§ Transactions Journal: Access all Transactions Reports.
§ General Ledger: Access the General Ledger Report, which displays the company's balances for a selected range of accounts and periods in summary or detail mode.
§ Trial Balance: Access the Trial Balance Report.
§ Review Financials: View the on-screen Income Statement and Balance Sheet.
§ Print Financials: Access Income Statements, Balance Sheets, and Cash Flow Statements.
Note: Client permissions do not allow clients to customize financial statements.
§ Write-Up/Trial Balance Section: The settings in this section enable access to write-up and trial balance functions.
You must enable access to each of the following features or functions individually:
§ Transactions: Enter and edit transactions by period to any journal.
§ Payroll Entry: Enter payroll check information using the Payroll Register.
§ Financial Ratios: Review and enter information for financial ratios.
§ Apply Transaction Template: Create and apply templates for frequently-entered transactions.
§ General Journal: Enter transactions using the General Journal.
§ Assignment of Suspense Accounts: Set up special balancing accounts on the Chart of Accounts screen.
§ Close Period: Close periods, advancing the current period end displayed in the Company Contact screen and other places in the system.
§ Advanced Features Section: The permissions in the following sections relate to advanced or miscellaneous functions.
You must enable the following permissions individually:
§ Setup Features: The permissions in the Setup Features section allow clients to set up the company's chart of accounts and the accounts used when entering payroll transactions, to set up and use budgets to compare planned or expected results to actual results, and to adjust inventory items.
§ Integration: The permissions in the Integration section allow clients to import data from other applications such as QuickBooks or Peachtree, or from a properly-formatted Excel spreadsheet, and to export transaction information to an Excel spreadsheet.
§ Other: The permissions in the Other section allow clients to upload digital signatures for check printing or digital logos to include on invoices, to view the Dashboard for an overview of their financial position, and to upload scanned documents (such as invoices) to Cloud Cabinet and attach copies to records they enter.
The following functions are never permitted to clients:
§ Customize the client Dashboard
§ View other clients
§ Customize financial statements
§ Edit or print accountant letters
§ Purge transactions
§ Close years