Print Financials

You can use the Print Financials screen to print any single financial statement or a complete set of financials, as well as accompanying documents including a title page, table of contents, letter, and footnotes. You can archive these statements to Cloud Cabinet, or export the information to a Microsoft Excel spreadsheet or Word document.

You can print:

• Balance Sheets

• Income Statements

• Statements of Cash Flow

• Statements of Retained Earnings

• Statements of Partners Capital (if applicable)

You can print basic non-comparative statements, and Balance Sheets, Income Statements, and Statements of Cash Flow that show comparisons based on criteria you select.

If you select multiple statements, they print consecutively. If you include title page, table of contents, letter, or footnotes, they will print before and after your consecutively printed statements. (You can specify additional options for Balance Sheets and Income Statements on the Financial Preferences screen.)

• To print financials, select Financials>Print Financials if you are not already on the Print Financials screen.

Basic Non-Comparative Financials

To generate basic non-comparative financials:

1. Select the appropriate options from the following fields:

   • Basis - The Financial option (GAAP) is selected by default. As needed, you can select Tax, Other, or Cash to set appropriate adjustments to use when generating financials.

   • Report Style - For Financial Basis statements, select Current Period, YTD (Year to Date), Quarterly, Current and YTD, or Quarter and YTD. For Tax, Other, or Cash reports, the Report Style defaults to YTD.

   • Period Ending - Select the date for the period end you wish to use from the drop-down list.

   • Grouping - Select Accounts or Custom to specify whether to group by accounts or a custom format. For Custom, select which format to use from the Format drop-down list that appears. To create a custom format for use on the Print Financials screen go to Financials>Custom Formatting.

2. Select one or more of the following financial statements: Balance Sheet, Income Statement, Statement of Cash Flow, Statement of Retained Earnings, and Statement of Partners Capital (if available). Select criteria for the report when applicable. For example, Click Statement of Cash Flow and Direct Method to view and print the Statement Cash Flow in Direct Method.

Comparative Balance Sheets, Income Statements, or Statements of Cash Flow

To generate comparative Balance Sheets, Income Statements, or Statements of Cash Flow:

1. Select Balance Sheet, Income Statement, and/or Statement of Cash Flow.

2. Click Comparative to print a comparative statement of the selected type showing the current period or year compared to up to four previous periods or years. Use the Periods/Years field that appears to specify the number of periods or years to include in the statement.
   
   For:

   • Income Statements and Statements of Cash Flow, choose a more specific time frame for comparison from the drop-down lists for each option if you wish

   • Income Statements, select Departmental Column or By Department to create financials comparing these criteria, respectively

   • Statement of Cash Flow click Direct Method to view and print the Statement Cash Flow in Direct Method

For All Financials

• For any report you print, you can select Cover Sheet, Table of Contents, Accountant's Report, or Footnotes and choose any options necessary.
  
  Note: For more information on adding or editing the options for Cover Sheet, Accountant's Report, or Footnotes, go to Financials>Letters.

• Print, archive, and/or export your financials. When you export a file, the file name appears in the bottom left-hand corner of a new window. Click the file name to open the file.

Email Print Financials

To email financials to clients go to: Financials > Print Financials

• Click on the Email Icon at the bottom of the Print Financial Report screen. This email icon can be found in each Reports Section on the right hand column of the screen.
  
• All emailed reports are encrypted.
  
• If there are two emails entered in Primary Contact and Alternate Contact, the reports will be sent to both email addresses. However, if the Alternate Contact is vacant then the report will send to the Primary Contact.

Keep in mind that you will need to enter the password in the Attachment Password Required section under Preferences in Company Set Up in order for encrypted email reports to be sent directly to clients.

Company> Preferences> Attachment Password Required

Note: When a client is a subsidiary, Consolidating Column appears as an options and is selected by default for the Balance Sheet, Income Statement, and Statement of Cash Flow. Select the Consolidating Column, to create a Balance Sheet, Income Statement, or Statement of Cash Flow for consolidated companies in columnar format, to display consolidating totals, eliminating journal adjustments, and subsidiary amounts.