You can review a list of all of the payments that have been recorded from the Payments List.
From this screen, you can review information about payments and open an existing payment for editing, deletion, or further review.
To review the Payments List:
1. Select Payments from the Sales menu to open the Payments screen.
2. Click the List button to open the Payments List.
The Payments List displays a table containing all payments received.
3. Use the Customer drop-down list to specify a customer and review payments only from that customer.
By default, the table displays payments from all customers.
4. Specify a date range in the From and To fields to view payments made during a specific period.
5. Select an account from the Cash/Undeposited Account drop-down list to view payments made to that particular account.
6. Click View to filter the list based on the criteria you specified.
The table displays the payments that match your criteria.
7. (Optional) Click any column heading to sort the table in ascending order by that column, and click again to sort in descending order.
The table displays the Reference Number for the payment, the Customer Name, the Date of the payment and the Amount, the Unapplied Amount that has not yet been applied to an invoice, and the Deposit Slip Number. The Attachment column indicates whether an image of the payment has been uploaded and attached to the record.
8. Click the number in the Reference # column for a payment to open the payment in the Payments screen for editing, or to delete or void the payment.
From the Payments screen, you can edit the payment to re-allocate the payment to different invoices, select a different bank account for the payment, delete the payment to remove any trace of it, or void the payment to create a reversing entry for it.
9. Click Excel to export the information in the Payments List to an Excel spreadsheet.
You are prompted to open or save an Excel file containing all of the information displayed in the Payments List.
10. Click Add to create a new payment record in the Payments screen, or click the entry in the Reference # column to open a payment record in the Payments screen for editing, deletion, or further review.
Note: You cannot edit the entries directly in the table.