Review Trial Balance
You can review your trial balance for a specific period or year to date at a glance from the Trial Balance screen available from the Trial Balance menu. In addition, from this screen, you can access the Trial Balance Entry screen to enter or import an unadjusted trial balance for any period for which transactions have not been entered.
For each selected period, you can customize the trial balance to show the columns you want, and drill down from transactions and adjustments to the underlying detail. For each line, you can also select a tickmark and enter your own notes to help you to keep track of the accounts you have analyzed or reviewed on the Trial Balance screen.
By default, the Trial Balance screen displays the Beginning Balance, Transactions, Unadjusted Balance, Adjustments, and Adjusted Balance columns, as well as the Tickmarks and Notes columns.
In addition to these, you can add the Tax Adjustments and Tax Balance columns to track federal tax adjustments, or the Income Statement and Balance Sheet columns to show debits and credits for income statement and balance sheet accounts.
The Trial Balance screen appears displaying data for the earliest open period, by default. To review trial balance for a different period:
Select
a period from the Period drop-down list, or select
a period and click the Year to Date to specify the
data to display. Then, click View.
You
can select any option period to display the trial balance, either
period-to-date or year-to-date.
Note:
For short years, the trial balance calculates balances as if the short
year had been closed, even if it has remained open.
Click
a balance with activity (an active link) in any column to review
a summary of the transactions or adjustments the balance represents.
The Transactions or Adjustments dialog
box for that account appears, displaying a list of the component
transactions or adjustments.
Click the Excel icon, to export the data on the dialog box to an Excel spreadsheet for review or analysis.
Click the date or reference number for a particular transaction to review or edit the originating entry.
Click
anywhere in the space in the Tickmark or Notes columns,
if you have enabled them, to track accounts you have reviewed.
Use the Tickmark drop-down list to select a tickmark
to add to the Tickmark
column, and enter notes about the account in the Notes field.
Note: Select Trial Balance Entry from the Related Actions panel, to move to the Trial Balance Entry screen to enter or import an unadjusted trial balance for any period for which transactions have not been entered .
To customize your list:
Click Select Columns from the Related Actions panel to customize the information that appears on the trial balance.
From the list of all of the available columns, select the ones you want to display, or clear the check boxes for selected columns to hide them.
For more information on manually entering and importing an unadjusted trial balance for any period for which transactions have not been entered, see the Trial Balance Entry screen.