You can use the Trial Balance Entry screen to enter or import an unadjusted trial balance for any period for which transactions have not been entered. You can enter account balances on directly screen, or create a template worksheet in Excel into which you can enter account balances and, then, import this information.
With the Trial Balance Entry screen, you can:
Use the system to analyze the trial balance and create financial statements for a client who enters transactions using a different account software product.
Begin using the system mid-year. You can enter the beginning balances for the year and enter each period's trial balance until you reach the period in which you can enter detailed transactions.
Run comparative financial statements. You can enter up to four years of year-end balances prior to the company's initial book year ending date for comparison purposes.
You can only enter trial balances directly for periods in which transactions have not, and will not, be entered, and once you have started entering transactions for a year, you cannot directly enter trial balances for later periods in that year.
In addition, you cannot directly enter balances and transactions in the same period. However, if you enter a trial balance directly for a period and later determine that you can enter transactions for that period, you can zero out each balance entered on the Trial Balance Entry screen and then enter transactions as needed.
To add, edit, or import trial balances:
Select Trial Balance Entry from the Related Actions panel of the Trial Balance screen to open the Trial Balance Entry screen.
Use the Select Period
drop-down list to specify the period of the balances you are entering.
Note: To select a specific
period for which you previously entered balances directly, click Direct Trial Balances Entered. You
can review or edit the previously entered balances.
Use the action bar items to:
Add a new trial balance period
Export the trial balance period to Excel
Import trial balance information for a selected period
To review the trial balance amounts you entered directly using the Trial Balance Entry screen, go to the Trial Balance screen.
For more information on the Trial Balance screen, go Review Trial Balance.