Pay Bills

Once bills are approved for payment, you can print system-generated checks for bill payment from the Bill Management>Pay Bills screen. You can print checks for any available bank account, or send digital checks to a vendor, if the digital check option is enabled. Or, you can email the checks to the client.

Tip: Before printing checks, ensure that you have loaded the correct check stock in your printer.

Paying Bills

1. Select Expenses>Bill Management from the main menu and click the Pay Bills tab.
   
   The Pay Bills screen appears listing all unpaid bills, with the source, date of the check, payee, and amount indicated in the list. Change the selection criteria as needed. For your reference, the Balance field displays the balance for the specified account so you can be sure you have enough in the account to pay your bills.
   
   Note: You cannot change the period for unprinted checks, as, by default, they are written for the current period.
   
   You can use the Printed Checks Only option to view or reprint checks written to the specified bank account and printed for any available period.
   

2. Select the check or checks you want to print, verify the Starting Check Number listed, and change it if necessary.
   
   By default, the Starting Check Number increments from either the last actual check number used or the check number you assigned when setting up the bank.

3. Click:

1. • The print icon to print checks

   • The email icon to email the selected checks to the client

   • Digital Checks to generate digital versions of the checks you select and email them to the vendor (A client must be registered to use the Digital Check feature, and the feature must be enabled.)

   • Print Test to print test checks

Notes: When printing checks, you can:

1. • Choose the Print Later option to cancel the check printing operation

   • Select Archive to save the check images to Cloud Cabinet for electronic storage

   • Click Record Checks to automatically enter the check numbers used for these checks in the check list

Reprinted checks print with new check numbers based on the next Starting Check Number, and the original check appears on the list as voided.

More Information

For an overview of the Bill Management module, see Bill Management. For more information see:

• Upload Bills

• Enter Bills

• Approve Bills

• Bill List

• Payments

• Purchase Orders